CentraState Healthcare System

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Administrative Assistant - Care Coordination

Administrative Assistant - Care Coordination

Position Type 
Per Diem
CentraState Medical Center
Posted Date 
Work Schedule 

More information about this job


To provide routine clerical, receptionist and data entry support for the department.


  • Maintains and coordinates calendars for department staff as requested.
  • Maintains organized filing system so that others can locate needed documents. Keeps files up to date by filing all correspondence and documents in a timely manner.
  • Accurately processes all computer data (enters and retrieves data, compiles appropriate data for reports).
  • Handles incoming phone calls made to the department and handles routine requests for service or information. Takes messages and directs calls to the appropriate person.
  • Drafts correspondence and other documents, as requested for review by the supervisor, the director, and the Physician Advisor.
  • Opens and date stamps incoming mail promptly upon receipt. Distributes mail to proper person within department.
  • Hand out faxing from and to insurance companies daily.
  • Maintains department calendar and assists with scheduling department meetings and in services.
  • Takes accurate minutes at meetings and transcribes in appropriate format.
  • Get daily log from Dialysis, make copies for supervisor and social workers.
  • Assures computers, printers, fax machines and telephones are in working order. 



High school diploma or equivalent with additional training in secretarial skills.


Work Experience:

  • Three to five years secretarial experience, preferably in healthcare.

Licenses and Certifications:

  • None


Required Knowledge and Skills:

Ability to type a minimum of 50 wpm, shorthand or speedwriting skills necessary in order to take minutes at meetings.  Computer experience in word processing, Spreadsheets and database management. Ability to use standard office machines including copiers, multi-line phones and facsimile machines. Strong writing ability with working knowledge of proper grammar, spelling punctuation and sentence structure.  Knowledge of business math.  Strong professional, organizational, and interpersonal skills to effectively relate with all members of the healthcare team.


Physical Demands

Physical Demands


Working Conditions:

Normal office environment.


No expected exposure to blood and/or body fluids.



Physical Demands:

Sitting - Continuously

Standing/Walking - Rarely

Kneeling/Stooping - Never

Bending/Climbing - Never

Reaching above shoulder, at waist or below waist - Never

Lifting/Pushing or Pulling up to 40 pounds – Never

Lifting/Pushing or Pulling over 40 pounds – Never

Typing/Filing – Continuously


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.